Fluency Accounting and Advisory

Expert Bookkeeping & Advisory for Law Firms

We handle your complex accounting, IOLTA compliance, and provide financial insights so you can focus on practicing law.

What We Do For You

IOLTA/Trust Accounting Compliance

Navigating the complexities of IOLTA/Trust accounting is critical to your firm’s ethical standing and licensure. We provide meticulous trust account management, including:

  • Accurate recording of all client fund transactions.

  • Regular three-way reconciliations (Bank Statement vs. Trust Ledger vs. Individual Client Balances) to ensure perfect alignment and identify discrepancies immediately.

  • Generation of detailed client trust ledger reports.

  • Strict adherence to your state bar rules, safeguarding you from costly errors and potential disciplinary action.

  • Benefit: Achieve peace of mind knowing your client funds are impeccably managed and fully compliant.

Legal-Specific Bookkeeping & Accounting

Beyond generic bookkeeping, we handle the specific financial intricacies of your law firm. Our services ensure your firm's financial records are consistently accurate, up-to-date, and insightful, including:

  • Day-to-day recording of income and operating expenses.

  • Bank and credit card reconciliations for your operating accounts.

  • Managing accounts payable and ensuring timely vendor payments.

  • Customized Chart of Accounts designed for law firm reporting.

  • Benefit: Gain a clear, real-time view of your firm's financial health to make informed business decisions."

Advanced Client Cost Tracking

Properly tracking and allocating case-related expenses is crucial for accurate client billing and understanding matter profitability. We implement systems to:

  • Diligently record and manage 'hard costs' (filing fees, expert witnesses, depositions, etc.) advanced on behalf of your clients.

  • Ensure these costs are correctly categorized as reimbursable assets until invoiced.

  • Provide clear reporting on costs per client and matter.

  • Benefit: Maximize cost recovery from clients and gain precise insights into the true profitability of each case."

Integration with Legal Practice Management Software

We are proficient in the leading Legal Practice Management Software and ensure it works harmoniously with your accounting system (like QuickBooks Online). We support integrations with systems such as:

  • Clio, LeanLaw, MyCase, PracticePanther, CosmoLex, and more.

  • Ensuring smooth data flow for billing, expenses, and trust transactions.

  • Reconciling data between your LPMS and accounting software to prevent errors.

  • Benefit: Eliminate duplicate data entry, improve workflow efficiency, and maintain a single source of truth for your firm's financial and operational data."

Financial Reporting & Analysis for Law Firms

Go beyond basic reports. We provide clear, insightful financial statements and analysis tailored to the metrics that matter most to law firms:

  • Monthly/Quarterly Profit & Loss, Balance Sheet, and Cash Flow Statements.

  • Analysis of Key Performance Indicators (KPIs) like realization rates, utilization rates, and collection rates.

  • Profitability analysis by practice area, attorney, or client/matter (as part of advisory).

  • Benefit: Understand your firm's performance at a deeper level and identify opportunities for growth and improvement."

(Optional but powerful) Fractional CFO/Advisory Services for Law Firms

For law firms looking to optimize operations and drive significant growth, our advisory services provide strategic financial leadership. We partner with you on:

  • Profitability Optimization: Deep dives into service line and client profitability.

  • Cash Flow Forecasting & Management: Especially crucial for firms with contingency models.

  • Budgeting & Strategic Financial Planning: Setting financial goals and roadmaps to achieve them.

  • KPI Development & Performance Monitoring: Tracking the metrics that truly drive success.

  • Benefit: Gain a strategic financial partner dedicated to helping your firm achieve its long-term financial and operational goals."

Why You Should Work With Us.

Ethan Zieja, CPA

Choosing Fluency Accounting and Advisory means placing your business's financial health in the hands of a trusted expert.

Ethan Zieja, CPA, brings a level of proficiency recognized as the gold standard in accounting.

His solid foundation, built upon a four-year accountancy degree from Georgia State University and refined through hands-on experience with multi-million dollar companies at RSM US LLP, ensures your finances are managed with precision and strategic foresight.

We go beyond mere compliance. Instead of just preparing your financials for tax purposes, we empower you with the financial insights needed to drive growth and profitability.

With Ethan's deep understanding of business challenges and his commitment to proactive accounting, you'll gain a partner dedicated to your business's success.

Let's Talk Accounting—and Pricing!

We provide reliable, on-time monthly bookkeeping, accounting and advisory services. We want to be upfront about pricing. It's broken into two parts: a consistent monthly fee and a one-time fee for any "Catch Up & Clean Up" work that might be needed.

Contact us today for a personalized consultation.